Meetings
Local AI meetings: transcription and minutes with your own models
August 10, 2026 · 4 min read · Navin team
The Navin Meeting module captures, transcribes, and summarises meetings with your own STT providers and models: templates, Markdown DOCX PDF exports, ICS calendar, and a local audit trail, with no bot in the call.
Classic meeting assistants ship your audio to infrastructure you did not choose, with a bot that invites itself into the call. The Meeting module in Navin takes the opposite route: capture stays on your machine, transcription goes through the provider you configured, and minutes are written by your models. No bot in the room, no vendor-side archive.
Docs: Meeting · Quickstart · Transcription · Privacy
Transcription is not the problem, the chain is
Turning speech into text is a commodity now. What blocks adoption in companies is everything around it: who hosts the audio, for how long, which model reads your salary negotiation, and who can prove what was processed on the day the data protection officer asks.
The #/meeting desk answers those questions by construction. Every step uses a component you already chose elsewhere in Navin.
| Step | Who processes it | What travels |
|---|---|---|
| Microphone capture or file import | Your machine | Nothing until you send it |
| Transcription | The STT provider from Settings -> Voice | Audio segments, to that provider only |
| Minutes and actions | The chat model you selected | Transcript and notes, to that model only |
| Read aloud | The configured TTS provider | The summary text |
| Meeting list, templates, calendar, audit | Nobody but you | Nothing, all local |
One desk, six tabs, no clutter
The interface is one toolbar, one meeting list, and a tabbed workspace: Transcript, Notes, Actions, Export, Calendar, Templates. The full width button expands the desk over the whole window and hides the chat while you take notes during a call. As soon as you run an action the chat comes back, since that is where the answer lands.
The status pill tells you at a glance whether transcription is ready, with the active provider and model. While it is amber, Record and Import stay disabled: a button that refuses to start beats a meeting that fails silently after twenty minutes.
From audio to minutes in five steps
- Create the meeting and name it: the title becomes the delivery folder
meetings/<slug>/. - Pick a template before running any summary.
- Record the microphone, or import an existing file.
- Run an action: Minutes, Executive summary, Action list, Identify speakers, High-accuracy pass, Visual recap.
- Export. Markdown downloads instantly, DOCX and PDF are produced by the agent from the same content.
Templates are what make summaries usable
Steering committee minutes and hiring interview notes do not have the same shape. Five templates ship with the desk, and you can write your own with your sections, your tone, and your output language.
| Template | Written for | What it emphasises |
|---|---|---|
| Standard minutes | Recurring project meetings | Decisions, owners, deadlines |
| Executive brief | Stakeholders who were not there | Ten lines, outcome first |
| Sales discovery | Prospect calls | Pain, budget, decision path |
| Stand-up / sync | Team syncs | Done, next, blockers |
| Interview notes | Hiring and user interviews | Signals, quotes, evidence |
Speaker actions never invent names: without an explicit introduction you get Speaker 1 and Speaker 2, and you rename them yourself.
Calendar without connecting your account
Import a .ics exported from Google, Outlook, or Apple. Navin extracts the conference link of every event (Zoom, Meet, Teams, Webex, Whereby, Jitsi and others), shows a Join button, and notifies you locally five minutes before the start. No OAuth, no linked account, no bot joining on your behalf.
The audit trail nobody else shows you
Every meaningful action is logged locally, append-only: meeting created, recording started, audio transcribed, template selected, action sent, export produced, event joined. The log exports as Markdown and can be attached to a compliance review. It is the concrete answer to "what did you capture, when, and with which processor".
FAQ
Does my audio go to Navin?
No. Audio segments go only to the transcription provider you configured under Settings -> Voice. Navin hosts no meeting archive.
Do I need a subscription to transcribe?
You can use your own provider keys. Only reading a summary aloud requires a Pro, Ultra, or Team plan in addition to a configured TTS provider.
Does it handle a one hour meeting?
Yes. The file is decoded locally, downmixed to 16 kHz mono, and cut into segments below your provider limit, with progress shown as Transcribing 4/24.
Does a Navin bot join my calls?
Never. Navin captures your machine microphone and can open a conference link for you, but it does not enter a room on your behalf.
Can I fully delete a meeting?
Yes. Deleting removes it from local storage, and clearing the application data removes meetings, templates, calendar, and audit trail at once.
Download Navin · Meeting docs · Privacy and audit · Your API keys stay on your machine · Document generation
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