Meeting module - Overview

The Meeting module (sidebar → Meeting, route #/meeting) is a privacy-first meeting desk that aims past typical "PRO meeting note" checklists: capture, high-accuracy STT via your Navin providers, custom summary templates, speaker labeling, ICS calendar link + local start alerts, chat-with-meeting, Markdown/DOCX/PDF exports, and a local audit trail.

How it works

1. Open Meeting in the sidebar.
2. Create a meeting, pick a template, then Record, Import audio, or paste a transcript.
3. Optionally import a calendar .ics, link an upcoming event, label speakers.
4. Run actions (Minutes, Speakers, High-accuracy pass, Ask…) - chat opens with /meeting.
5. Export Markdown instantly, or seed DOCX/PDF via document/report tools.
6. Review the local audit trail (browser-only).

/meeting produce minutes with the selected template
/meeting identify speakers then summarize
/meeting answer: what did we decide about pricing?

Desk layout

The desk is one toolbar, one meeting list, and one tabbed workspace, so capture, actions, exports, and calendar never fight for the same screen.

• Toolbar: meeting title, STT status pill (click it when it is amber to open Settings -> Voice), Record with timer, Import audio, full-width toggle, New meeting.
• Full width: the arrows button expands the desk over the whole shell and hides the chat column. Running an action or asking a question brings the chat back automatically, since that is where the answer lands.
• Meeting list (left): search, then one row per meeting. The chevron opens a brief: excerpt, template, speaker count, and delete.
• Tabs: Transcript (capture + exports), Report (generate and read minutes without the chat), Notes (notes + speakers + audit trail), Actions (ask box + Run with your models), Calendar, Templates.

Capability map

Audio pipeline

The desk reads the live transcription settings (Settings -> Voice) and shows the active provider, model, and segment limit above the transcript. Record and Import stay disabled while transcription is off or the provider has no credentials.

• Live recording streams chunks (25 s, or less when your duration cap is lower) so the transcript grows while the meeting runs.
• Import decodes the file locally, downmixes it to 16 kHz mono, and re-cuts it into segments under the configured duration cap, so a one hour recording no longer hits the duration / size limits. Progress is shown as Transcribing 4/24.
• Providers that reject the browser webm/opus container (for example Xiaomi MiMo) receive WAV, converted in the browser.
• Listen reads the summary (or notes / transcript) aloud with your TTS provider. It opens a speak-only realtime voice session without touching the microphone, so it needs a Pro, Ultra, or Team plan plus a configured TTS provider; the button is hidden otherwise.

Joining meetings

Imported ICS events expose their conference link (URL, X-GOOGLE-CONFERENCE, or the first Zoom / Meet / Teams / Webex style link found in the location or description).

• Every upcoming event gets a Join link.
• Clicking the start notification opens the conference link.
• The Open the conference link automatically at start time toggle joins without a click. It stays off by default because browsers block programmatic tab opening when the app is not focused.

The /meeting command

Related docs

• Quickstart
• Transcription
• Templates and exports
• Calendar
• Privacy and audit trail
• Troubleshooting
• Actions
• Skills
• Voice / STT: Settings -> Voice